How to Support Staff in Snowy Weather: Tips and Advice

Employees navigating snowy weather with safety tips for commuting and workplace productivity.

Winter brings challenges for businesses and employees alike, particularly when snow disrupts normal routines. From navigating icy commutes to maintaining productivity, preparing for adverse weather is vital. This guide explores how HR can help staff deal with snowy weather while keeping morale high and operations running smoothly.

Why Preparing for Snowy Weather Matters in the Workplace

Snowy weather can disrupt business continuity and create safety concerns for employees. By implementing clear policies and offering support, organisations can minimise disruptions, prioritise staff well-being, and foster a culture of trust.

Planning ahead ensures employees feel valued, safe, and equipped to handle wintry conditions effectively.

Snowy Weather Tips for Staff and HR Teams

Communicate Policies Early

Ensure employees understand workplace policies for snowy weather. Include details about:

Remote working arrangements
Procedures for delayed arrivals or early departures
Emergency contact protocols

Sharing this information in advance avoids confusion when severe weather strikes.

Offer Flexible Working Options

Encouraging remote work or staggered start times allows employees to avoid unsafe commutes. Where remote work isn’t feasible, consider adjusting hours to account for weather delays.

Prioritise Commuter Safety

For staff travelling to work, share practical safety tips such as:

Checking train or bus schedules for delays
Wearing appropriate footwear for icy conditions
Keeping emergency supplies like a torch, gloves, and snacks in their vehicle

Provide links to local transport services or weather updates to help employees plan ahead.

Prepare the Workplace

Make the office or workplace safe and welcoming during snowy weather by:

Clearing car parks and walkways of snow and ice
Providing grit bins and non-slip mats at entrances
Keeping extra heaters or warm blankets available for cold workspaces

Managing Employee Absences in Snowy Weather

Create Flexible Leave Policies

Unforeseen disruptions, such as school closures or blocked roads, may prevent some staff from working. Offering emergency leave or paid time off shows compassion and understanding.

Track Attendance Without Stress

Use online tools to monitor attendance and streamline reporting. Avoid penalising employees who genuinely struggle to reach work due to adverse weather.

Engage in Supportive Conversations

Talk to staff about their needs and circumstances during snowy periods. This could include childcare challenges or concerns about public transport. Offering empathy strengthens employee loyalty.

Maintaining Productivity During Snowy Weather

Set Realistic Goals

Recognise that winter conditions may slow down operations. Adjust deadlines and expectations accordingly, focusing on essential tasks rather than demanding 100% normal productivity.

Leverage Technology for Collaboration

Platforms like Microsoft Teams or Zoom keep employees connected during remote work days. Encourage teams to maintain regular communication to ensure everyone stays aligned.

Encourage Breaks and Self-Care

Remind staff to take breaks, stretch, and stay warm, whether they’re working from home or in the office. Small gestures like this can boost morale and reduce stress.

Promoting a Positive Workplace Culture in Winter

Celebrate Small Wins

Acknowledging the effort employees make to adapt to snowy conditions fosters goodwill. Simple acts, like a thank-you email or a small reward, go a long way.

Offer Seasonal Perks

Hot drinks, warm snacks, or cosy blankets create a sense of comfort for staff. Virtual teams could enjoy perks like gift cards for hot chocolate or coffee.

Plan Winter-Themed Activities

Create team-building opportunities with light-hearted events, such as a “best snow photo” contest or virtual trivia games. These can lift spirits and encourage collaboration.

Long-Term Planning for Snowy Weather

Train Managers to Handle Weather Challenges

Ensure managers are equipped to support staff with flexibility, clear communication, and empathy. Offering guidance on managing remote teams or handling attendance issues strengthens your overall approach.

Invest in Safety Equipment and Services

Stock up on essentials like grit, snow shovels, and extra cleaning supplies for icy conditions. If your business requires outdoor work, provide appropriate gear like thermal clothing and boots.

Review Policies Regularly

Gather feedback from staff at the end of winter to refine your policies and ensure they align with employee needs. A proactive approach strengthens your reputation as a supportive employer.

FAQs

What should employees do if they cannot travel to work due to snow?
Staff should follow company procedures for reporting absences or requesting remote work. Flexible policies help to minimise disruption.
How can HR ensure fair treatment during snowy weather?
Apply consistent policies across teams, balancing flexibility with operational needs. Clear communication prevents misunderstandings.
What steps can businesses take to improve safety in snowy conditions?
Ensure walkways and car parks are gritted and free of ice, and provide non-slip mats indoors. Offering advice for safe commutes also reduces risks.
Is it mandatory to offer remote work during bad weather?
While not mandatory, offering remote work demonstrates care for employees’ safety and boosts morale. It’s particularly helpful for roles that don’t require physical presence.
How can employers maintain morale in snowy weather?
Simple actions like providing warm drinks, celebrating achievements, or offering flexible hours show employees they’re valued during challenging times.
What should managers prioritise during winter weather?
Focus on communication, safety, and flexibility. Supporting staff with empathy strengthens team cohesion and loyalty.

Navigating snowy weather doesn’t have to be a struggle for businesses or employees. By implementing thoughtful policies, prioritising safety, and fostering a positive workplace culture, HR teams can ensure productivity and morale remain high. Encouraging flexibility and providing practical support demonstrates your commitment to staff well-being.